Inbox management
Triage, labels, drafted replies, unsubscribes and follow-up reminders, so the important email finds you first.
APersonal & AI Virtual Assistant
Get your hours back with human and AI help.
We pair a trained human assistant with AI agents for inbox, calendar, research, travel and admin, under clear rules about what is automated, what needs your approval and what stays strictly private.
- AI assistant coverage
- 24/7
- named human assistant
- 1
- payments without your approval
- 0
Maya R.Human VA
AtlasAI agent
Hours saved this week
14.5h
Today21 done
-
Confirm Lisbon flights
- Summarise 14 newsletters
-
Move dentist to Friday
- Draft 6 client replies
-
Renew domain before Friday
- Compare 3 offsite venues
-
Book table for 4, Fri 8pm
Inbox triage12 unread
PS
Priya S.Re: contract renewal
Reply
Sorted today
ReplyDrafted for you8
ScheduleSent to calendar5
ArchiveReceipts & news31
2 drafts need your OKReview
Tue 14 Oct3 meetings
09
10
11
12
13
14
15
16
17
Team standupDaily
Call · Jordan K.Booked by Maya
Intro · Sam L.Booked by Atlas
Focus blockProtected
Supplier reviewBooked by Atlas
GymMoved by Maya
The opportunity
Your time is the scarcest resource you have.
Founders and professionals lose hours every week to email, scheduling, bookings and follow-ups. AI agents now handle much of the sorting, drafting and research at any hour, while a human assistant brings judgement, tact and the phone calls software can’t make. Together they cover more ground than either can alone.
- 01Judgement where needed
A person handles the sensitive, the ambiguous and the relationship-led.
- 02Speed around the clock
AI sorts, drafts and researches while you and your assistant are offline.
- 03Rules you set
Approval steps decide what gets sent, booked or paid, and by whom.
What we build
Everything it takes, built for you.
Concrete deliverables, not vague promises. You own every one of them.
Calendar & scheduling
Meeting booking, time-zone juggling, buffer rules, reschedules and briefing notes before every call.
Research & briefings
AI-assisted research on people, companies, suppliers and topics, checked and summarised by your assistant.
Travel & bookings
Flights, hotels, restaurants and itineraries planned to your preferences, with every payment confirmed by you first.
Admin & documents
Receipt collection, invoice reminders, forms, CRM updates and document tidying across the tools you already use.
AI agent setup & playbook
Configured AI assistants, a written playbook of your preferences and approval rules, and secure access through a password manager.
How it works
From first step to running system.
Choose a stage to see what happens there. The live engine alongside is the kind of system you end up with.
01/05
Capture
Every request, one place
Emails, voice notes and messages flow into a single task list, so nothing depends on memory.
02/05
Triage
AI sorts, human checks
AI agents label, summarise and draft, then your assistant checks priorities and anything that needs judgement.
03/05
Act
Book, research, follow up
Routine tasks are completed straight away, from meeting invites to supplier research and reminders.
04/05
Approve
You decide what matters
Payments, sensitive replies and new commitments wait for your yes, using rules agreed at the start.
05/05
Report
A daily, plain summary
A short end-of-day note covers what was done, what is waiting on you and what is coming up.
S
Working
C
Working
O
Working
R
Working
09:41 ✓ Lead scored 86 · Maya R., Dubai
09:41 → Discovery call booked · Thu 14:00
09:42 ✓ 12 support tickets resolved
Tasks today1,284
Avg. response8s
Human handoffs12
Solutions
Choose the shape that fits.
Human VA
A dedicated, trained assistant for tasks that need judgement, discretion and a human voice.
- Agreed weekly hours
- Calls, bookings & follow-ups
- NDA & confidentiality
AI assistant
Configured AI agents for sorting, drafting, scheduling and research, working inside the rules you set.
- Inbox & calendar agents
- Research summaries
- Approval before sending
Hybrid
AI handles volume and speed, while a human assistant checks, decides and adds the personal touch.
- AI first pass, human review
- Shared task log
- Daily summary
17 capabilities included
What’s included.
Every capability below is available on its own or as part of the full system. We’ll recommend the smallest set that gets you the biggest result.
Communication01
- Inbox triage & labels
- Drafted replies
- Follow-up reminders
- Call & meeting notes
Scheduling02
- Calendar management
- Meeting booking & reschedules
- Travel planning
- Restaurant & event bookings
Admin03
- Research & briefings
- Expense & receipt collection
- Invoice reminders
- CRM & document updates
AI & security04
- AI agent configuration
- Approval rules
- Password-manager access
- NDA & confidentiality
- Task log & daily summary
Who it’s for
Built for people ready to build.
- 01Founders and executives
Protect deep-work time while email, scheduling and follow-ups keep moving.
- 02Creators and personal brands
Hand off inbox, collaboration requests and scheduling without losing your voice.
- 03Consultants and freelancers
Keep client admin, invoicing and bookings under control between projects.
- 04Busy professionals and families
Delegate travel, appointments and household admin to someone you trust.
Digital ecosystem
Part of a bigger system.
Virtual Assistant connects to the rest of your digital ecosystem. Add what you need, when you need it.
Process
Discover to grow.
- 01Discover
Your week, tools, priorities and biggest time drains.
- 02Strategy
Task map: human, AI or hybrid, with approval rules.
- 03Build
Assistant matched, AI agents configured, playbook written.
- 04Launch
A supervised first fortnight with daily check-ins.
- 05Automate
Recurring tasks, reminders and summaries running on rules.
- 06Grow
Monthly review of workload, rules and new tasks.
Examples & use cases
What it looks like in practice.
Illustrative scenarios based on the kinds of projects we deliver. Every result depends on the niche, the offer and the work put in.
Agency founder01
An inbox that is sorted before the day starts.
A founder was spending the first hours of every day in email. AI now labels and drafts overnight, and a human assistant clears routine replies and flags only what needs the founder’s decision.
Inbox triageHybridDaily summary
Travelling consultant02
Trips, meetings and time zones handled in one place.
A consultant working across several time zones kept double-booking calls. A human assistant now owns the calendar and travel, with AI drafting itineraries and briefing notes before each meeting.
CalendarTravelBriefings
Author and speaker03
Speaking requests answered without losing the personal touch.
An author received a steady stream of speaking and podcast invitations. AI sorts and summarises each request, and the assistant replies in an agreed voice, books confirmed dates and keeps a simple pipeline.
RequestsSchedulingPersonal brand
FAQ
Straight answers.
Still deciding? A strategist will answer anything else, honestly and without a sales script.
Ask us anythingWhat does a human VA do that an AI agent can’t?
A human assistant handles judgement calls, sensitive conversations, phone calls and anything where tone or relationships matter. AI agents are fast and tireless at sorting, drafting, summarising and scheduling, but they can misread context, so a person stays in the loop for anything consequential.
How do you keep my data and accounts secure?
Assistants sign an NDA, access is granted through a password manager or delegated permissions rather than shared passwords, and two-factor authentication stays on throughout. AI tools are set up with providers that exclude your data from training where that option exists, and you can revoke access at any time.
Can the assistant pay for things or email as me?
Only within rules you set. Most clients approve every payment and any message that makes a commitment, while routine replies and scheduling run freely. Those rules are written into your playbook and can change whenever you like.
How accurate is AI research?
Good for a fast first pass, not for unchecked facts. AI tools can be wrong or out of date, so your assistant verifies sources before anything reaches you, and research summaries link to where the information came from.
How is it priced?
Human support is priced as a monthly block of hours, AI assistance as a setup fee plus a monthly plan, and hybrid combines both. AI tool subscriptions are billed to your own accounts, so you always see exactly what you pay for.
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Start your transformation
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virtual assistant?
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